Data sharing templates directory

DPIA (Data Protection Impact Assessment)

DPIA Template

This template is used to undertake a DPIA prior to drafting a DSA under the Pan-London Data Sharing Project.

If you are data sharing outside of the pan-London project, then you’re welcome to adapt it to your needs.

DSA (Data Sharing Agreement)

Guide to pan-London DSA template 

This guide describes how the pan-London DSA template is used in London.

DSA template 

There are many different DSA templates available. This template is used to document sharing under the Pan-London Data Sharing Project.  It has been approved by the Metropolitan Police and London boroughs, so cannot be changed outside of the highlighted sections.

If you are data sharing outside of the pan-London project, then you’re welcome to adapt it to your needs.

Condensed DSA Template

This template can be helpful when data sharing does not involve personal data, or where the risks relating to the sharing of personal data are low. This might, for example, be where only the names and business contact details of people working on a project or contract are shared. It might run to several pages, as required. This should not be used where processing requires a DPIA, as that is higher risk sharing. 

Additional templates/documents

Identifying the Data Sharing Parties and Their Motivations

The types of organisations, their duties and their reasons for sharing data for a particular subject are all described within a Data Protection Impact Assessment (DPIA) and Data Sharing Agreement (DSA). You may have people enter this information directly into a DPIA or DSA template, or you might find this document helpful to capture this information without allowing multiple editors of the DPIA or DSA. 

Identifying the Legal Drivers that Require or Support the Data Sharing

Each organisation involved in a DSA needs to establish the legislation and statutory guidance that applies to the purpose for the data sharing. You may have people enter this information directly into a DPIA or DSA template, or you might find this document helpful to capture this information without allowing multiple editors of the DPIA or DSA. 

< Pan-London working group approach

IG Guidance >